![]() Subject: Reorganization of Marketing Department It’s always a good rule of thumb to ask someone else to proof any business communication so you can make necessary edits before sending it.įrom: Timothy Smith, Chief Marketing Officer When writing a memo, be sure to proof and edit it before sending it to maintain its professional nature. Memos don’t typically include salutations, so you can forgo including one. If you’re sending a message about something fun and exciting, your tone still needs to be professional but might be a bit more upbeat, whereas a message about a data breach will be toned down and more matter of fact. Your tone will depend, in part, on your audience and the nature of the communication. ![]() ![]() Technical terms and acronyms should be spelled out, for example, when the entire audience might not be familiar with what they are. Any communication should be written with the audience in mind. When writing a memo, it’s best to use bullet points and break the information down into short paragraphs, making it clear and easy to read for those who might choose to scan vs. Memos are meant to be brief, including only the pertinent details and call to action necessary to relay the message and ask for necessary input, respectively. As you’ll see, the bolded tips – apart from number five – could just as easily be used for other short business correspondence, such as a cover letter: Here are some tips for writing a memo so you can get your message across as clearly and professionally as possible. If you reference attachments, like amendments, graphs, or images, include them with the memorandum. How to end a memo is like how you end other business communications-include your name and contact information in case someone has questions or needs to reach out to you about the communication. Your conclusion will summarize your memo and clearly state any necessary steps or call to action for the recipients. The heart of the memo is the body, which elaborates on the memo’s topic. The introduction announces the primary topic of the memo with declarative sentences. The header should include that the communication is a memorandum with who it is from, the intended recipients, copied individuals, the subject, and the date. Memo formats are generally consistent across organizations and include the following sections. Requesting input for a decision or problem.Memos can be used for different types of communications, including: Though memos generally do not require a response, in some instances, memos are sent to request input. Executives, department leads, and managers often use memos instead of formal communications when they need to relay a brief message to others. Today, however, most memos are sent as a digital communication in the form of an email. In the past, a memo was typically a physical piece of paper delivered to the target audience. Not intended as one-on-one communications, they are generally mass communications that go to all members of a team, department, or organization. Here, we share the correct memo format, including tips on how to begin and how to end a memo.Ī memo, short for memorandum, is a brief business communication typically used to communicate official business regarding company procedures, policies, and updates internal to the company. As with any professional communication, you need to know how to write a business memo to maintain professionalism and clearly convey your message. I have typed an example below.There are various types of business communications you might need to send throughout your career, one of which is a business memo. If an attachment or an enclosure is included, type the word Attachment or Enclosure and double space below the message at the left margin. Single space the paragraphs and press enter two times between paragraphs. Also, remember to align all the information that follows the guide words by tabbing twice after the word TO and tabbing once after all other guide words.īegin typing the first paragraph at the left margin by pressing enter two times below SUBJECT. Those guide words are the following: TO, FROM, DATE, and SUBJECT. The top margin should be set at 2” and the default 1” side margins should be used.Ĭapitalize the four guide words. SUBJECT: → STANDARD MEMO FORMAT ← Subject of the memorandumĪ memorandum is a document that is written from one person or many people to one person or several people that work within the same organization. Shepardson (tab once after you type FROM :) ← Your name if you are writing the memoĭATE: → Month _, 20_ (tab once after you type DATE :) ← The current date (format as shown) TO: → → All Students (tab twice after you type TO:) ← People or person you are writing toįROM: → Mrs. Press enter two times after each item in the heading.
0 Comments
Leave a Reply. |
AuthorWrite something about yourself. No need to be fancy, just an overview. ArchivesCategories |